Solutions

HR Agent, by utilizing our partnerships with exclusive benefits specialists, will ensure your annual renewals are handled efficiently and built around your company’s budget.

Detailed employee record keeping such as maintenance of COBRA, IRS Form W-4, INS Form I-9, etc., are of vital importance. As part of our core HR solutions, our staff of professionals can maintain (on the client’s behalf) employment files.

Flexible Spending Accounts and Health Savings Accounts are a good way to help your employees save and use pre-tax money to pay for medical and dependent care necessities. Let us help manage this annual process, saving you both time and money.

Our experienced team and network of international labor attorneys, provide assistance in processing international visas, work permits, green cards, and international intra-company transfers.

We offer expertise in the area of day-to-day claims administration. Each member of our team can handle the more complex aspects of interacting with benefits providers. We will ensure that all documentation required by benefits providers and government agencies is updated and maintained.

It is of the utmost importance that personnel manuals express ownership’s specific expectations and clearly outline the desired culture of the organization. We will assist in conveying these points while maintaining compliance with local and federal employment laws.

It is not always necessary to coach each employee. However, there are times when valued members of our client’s workforce will require guidance in developing clear career paths or simply structuring a better work/life balance. We offer services that address this growing workplace need with a high degree of detail and confidentiality.

Workplace conflict can take a toll on morale and productivity. As unpleasant a thought as this is, it is all too real. We specialize in mediation and dispute resolution that will assist all parties in moving forward in a productive manner.

A study in Fortune magazine revealed that among the world’s most admired companies, the ability to attract and retain talented employees was the single-most reliable predictor of continued excellence. While this represents an area of tremendous opportunity, it is also one of the most significant business challenges. HR Agent can design a talent management and employee development program focused on enabling you to attract, retain and grow top talent. Ask about our “best match” candidate pool.

From time to time it will be necessary to separate from an employee for a variety of reasons. This is never an easy circumstance. Using HR Agent makes this process painless and simple. HR Agent will:

• Review the employee’s performance documentation to ensure sufficient warnings have been given and the employee has had an opportunity to correct undesirable behavior.
• Prepare an appropriate separation agreement for review and approval by your legal counsel (or have it approved by our own legal counsel).
• Conduct the termination meeting and exit interview.
• Provide placement services to the terminated employee assisting him/her in the development of his/her resume. In addition we teach interviewing skills and aid in the search process; giving him/her a stronger chance in finding a new job quickly.

Benefits can be a company’s greatest expense. Each employee’s benefit option should consider his/her unique needs while keep the company’s budget in mind. By utilizing our partnerships with exclusive brokers, HR Agent will ensure the proper plan is chosen for you annually, we will ensure your annual renewals are fully vetted and the best options presented to you, and we will handle employee medical insurance and disability claims with great care and efficiency.

It takes only one formal complaint to cost your company thousands, if not hundreds of thousands, of dollars. Further, depending on the state in which your business operates and the number of employees on staff, harassment training may be a legal requirement. We offer services that can train your staff and mediate your company’s harassment disputes, intervening before a situation becomes litigious.

In conjunction with our client’s ownership and management, our team of specialists will develop an outsourcing effort that is completely reflective of your organization’s HR needs. For our partners who prefer an in house HR effort, we offer services that will structure, develop, staff and train your new employees; establishing a cohesive HR department.

Depending on the size of your company, the number of physical locations you operate, whether any of your employees work from home offices and how many of your employees are exempt/non-exempt, HR Agent will help you find the best payroll solution for you business. In addition, we will process your monthly, semi-monthly or bi-weekly payroll. In so doing, we will –

• ensure full compliance with all state and federal regulations (i.e., wage garnishments, state and local taxes, Texas Workforce Commission filings, etc.);
• administer special company needs tied to voluntary payroll deductions (i.e., uniform voucher programs, retirement plan enrollment/elections and adjustments, flexible spending account, health spending account, etc.);
• provide fully reconciled payroll reporting to your Controller and/or Chief Financial Officer.

Human Resources Information Systems is a simple way to manage:

• Payroll Processing
• Electronic Paystub Storage and Retrieval
• W2 Adjustments
• Address Changes
• Emergency Contact Changes
• Paid Time Off Accrual Balance
• Performance Reviews Storage
• Personnel Manual Storage
• Employee Dashboards and General Notifications
• Benefits Summary Listings/Changes
• Post Company Policies and Amendments

HR Agent has experience and expertise in all phases of development, launch and maintenance of this type of platform and will develop one tailored for your company’s needs.